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Fleet Management Systems Features and Benefits (UPDATED APRIL 2021)

BY MATTHEW PEARSON - TECH WRITER, FLEET MANAGEMENT SYSTEMS ADVOCATE AND  TELEMATICS EXPERT

BY MATTHEW PEARSON - TECH WRITER, FLEET MANAGEMENT SYSTEMS ADVOCATE AND TELEMATICS EXPERT

LAST UPDATED 11 MAY 2021

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Fleet Management Systems

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What are Fleet Management Systems?

Fleet management is the implementation of processes to manage large fleets of vehicles. Fleet management systems are software systems that help automate these processes. They also make them more consistent and efficient.
 
Fleet Management Systems are often used to optimise the management of commercial fleets. These fleets may include various types of vehicles including –
  • cars
  • trucks
  • taxis
  • mining equipment
  • construction equipment
  • forklifts
… and so on.
 
These systems are online, and either include or integrate with telematics systems.

 

 

Fleet Management Systems

What are Telematics Systems?

Telematics systems use an in-vehicle unit (IVU) to track the activities of vehicles and drivers.
 
The IVU can collect information such as –
  • location
  • speed
  • live odometer readings
  • engine status
  • vehicle accessory status (eg temperature of refrigerated trailers)
  • fault codes
 
It may also collect information on undesirable driver behaviour such as –
  • excessive speeding
  • not wearing a seatbelt
  • harsh cornering
  • harsh braking
  • harsh acceleration
 
… and so on. The driver may input further information, such as log-in information, and rest status.
 

How Fleet Management Systems work with Telematics Systems

As we can see, telematics systems provide a variety of raw data. Fleet management systems can then convert this data to useful and actionable information. Fleet management systems typically provide complete vehicle life cycle management functionality. This may include vehicle purchasing, legislative compliance, operations, maintenance, and finally disposal.  They can use inputs from the telematics system as required. For example –
  • Route planning requires driver location
  • Speeding alerts requires driver speed
  • Geofencing requires driver location
etc.
Fleet Management Systems

Typical Features of Fleet Management Systems

 
Fleet Management Systems are typically cloud-based software. Users can access them via an internet browser. Common features of fleet management systems include –
 
  • Geofencing
  • Route Optimisation
  • Preventive Maintenance
  • Driver Coaching
  • Crash Detection
  • Mobile Workforce Management
and other functions. These provide benefits such as –
  • Equipment productivity
  • Labour productivity
  • Better safety
  • Legislative compliance
 
Australian has a unique physical and legislative environment. This leads to Australian fleet managers having specific needs. For example, many Australian fleet managers require functionality such as –
All fleet management systems include reporting functionality. They include standard reports, and non-standard reports are prepared using a report writer.
 

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