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Fleet Management Systems Features and Benefits (UPDATED JULY 2020)





Fleet Management Systems


What are Fleet Management Systems?

Fleet management is the implementation of processes to manage large fleets of vehicles. Fleet management systems are software systems that help automate these processes. They also make them more consistent and efficient.
Fleet Management Systems are often used to optimise the management of commercial fleets. These fleets may include various types of vehicles including –
  • cars
  • trucks
  • taxis
  • mining equipment
  • construction equipment
  • forklifts
… and so on.
These systems are online, and either include or integrate with telematics systems.



Fleet Management Systems

What are Telematics Systems?

Telematics systems use an in-vehicle unit (IVU) to track the activities of vehicles and drivers.
The IVU can collect information such as –
  • location
  • speed
  • live odometer readings
  • engine status
  • vehicle accessory status (eg temperature of refrigerated trailers)
  • fault codes
It may also collect information on undesirable driver behaviour such as –
  • excessive speeding
  • not wearing a seatbelt
  • harsh cornering
  • harsh braking
  • harsh acceleration
… and so on. The driver may input further information, such as log-in information, and rest status.

How Fleet Management Systems work with Telematics Systems

As we can see, telematics systems provide a variety of raw data. Fleet management systems can then convert this data to useful and actionable information. Fleet management systems typically provide complete vehicle life cycle management functionality. This may include vehicle purchasing, legislative compliance, operations, maintenance, and finally disposal.  They can use inputs from the telematics system as required. For example –
  • Route planning requires driver location
  • Speeding alerts requires driver speed
  • Geofencing requires driver location
Fleet Management Systems

Typical Features of Fleet Management Systems

Fleet Management Systems are typically cloud-based software. Users can access them via an internet browser. Common features of fleet management systems include –
  • Pre Start Checklist
  • Geofencing
  • Route Optimisation
  • Preventive Maintenance
  • Driver Coaching
  • Crash Detection
  • Mobile Workforce Management
and other functions. These provide benefits such as –
  • Equipment productivity
  • Labour productivity
  • Better safety
  • Legislative compliance
Australian has a unique physical and legislative environment. This leads to Australian fleet managers having specific needs. For example, many Australian fleet managers require functionality such as –
  • Fuel Tax Credits
  • Intelligent Access Program
  • Chain of Responsibility
  • Electronic Work Diary
  • Electronic Logbook
All fleet management systems include reporting functionality. They include standard reports, and non-standard reports are prepared using a report writer.

What is Telematics?

Telematics is the term commonly used regarding collection and use of information about remote or mobile assets for business benefit.

Fleet Management Systems

Fleet management is the implementation of processes that are used to manage large fleets of vehicles. Fleet management systems are simply software systems ...

What are ATO Fuel Tax Credits?

ATO fuel tax credits are the excise tax that was paid on taxable fuel, then returned to the taxpayer in the form of tax credits when the fuel was used for specific business purposes.

GPS Trackers for Cars and Trucks

A GPS tracker for cars and trucks is a useful and inexpensive tool that can help protect your vehicle. But buying a GPS tracker for cars and trucks can be a daunting process.

ROI Calculator for Telematics and Fleet Management Systems

This calculator focuses on the ROI that results from better cost control, especially the costs associated with fuel and labour, and the tax rebates available from the Australian Fuel Tax Credit system.

What is the IAP/Intelligent Access Program?

The IAP (Intelligent Access Program) is a voluntary program that provides transport operators with enhanced access to Australia’s road network, in return for monitoring and compliance ...

Chain of Responsibility

The Heavy Vehicle National Law (HVNL) law recognizes that many people in the transportation supply chain have an influence on the actions taken by drivers, loaders, maintenance crews, and so on ...

Pre Start Checklist

The pre start checklist provides a list of items operators must inspect, and items they should be aware of, during a daily inspection ...