Chain of Responsibility (UPDATED APRIL 2021)
Chain of Responsibility Overview
Employer or prime contractor of the driver
Loading managers and loaders
are one of these people
use heavy vehicles in your operation
have the ability to control any transport-related task
When someone can influence a transportation activity and does not attempt to manage any risk created
When business practices encourage drivers to exceed legal speed, load or rest limits
When business practices encourage drivers to drive whilst tired
When instructions or demands contribute to a HVNL offence
Schedulers that cause drivers to exceed speed limits
When vehicles are not maintained to legal standards
A manager who does not ensure a driver has the correct licence for their vehicle
Manage compliance, including –
driver rest periods
Produce reporting for management
Document safety related actions
How to Implement Chain of Responsibility?
The NHVR (National Heavy Vehicle Regulator) recommends:
the best way to do this is to have Safety Management Systems (SMS) and controls in place, such as business practices, training, procedures and review processes that:
- identify, assess, evaluate, and control risk
- manage compliance with speed, fatigue, mass, dimension, loading and vehicle standards requirements through identified best practice
- involve regular reporting, including to executive officers
- document or record actions taken to manage safety.
Fleet management systems can be a key part of the implementation of Chain of Responsibility requirements –
“identify, assess, evaluate, and control risk”
- Driver Coaching: System monitors live driver behaviour (eg seatbelt use, speed, stop sign violation), suggests improvements. Leaderboards incentivise safer driving.
- Detect incidents immediately for rapid response by using crash detection functionality
- Incident Replay: See exactly what happened and modify future processes as appropriate
“manage compliance with speed, fatigue, mass, dimension, loading and vehicle standards requirements through identified best practice”
- Monitor (and record) real-time driver behaviour including distance travelled and speeding infringements via GPS tracking
- In-cab driver coaching helps ensure real-time compliance
- Recorded data on journey times and routes makes drivers more accountable for their vehicle use.
- Electronic Work Diary functionality to record working time and manage rest periods
- On-board monitoring of mass per axle
– “Vehicle Standards”:
- Pre Start Checklist; identify vehicle defects and track their repairs to ensure vehicles remain roadworthy
- Preventive Maintenance based on distance travelled or fault codes that are automatically created by in-vehicle sensors
“regular reporting, including to executive officers”:
- Automatically create speeding and other infringement reports
- Automatically create vehicle defect reports
“document or record actions taken to manage safety”:
- Record speeding and other infringement history, and disciplinary actions
- Record axle mass history
- Record vehicle defect reports and follow up actions
- Record drivers’ working and rest periods
In addition to supporting Chain of Responsibility requirements, fleet management systems can also help deliver fuel and labour savings, help optimise fuel tax credits, and increase customer satisfaction.
For more information, click on the links below.
BY MATTHEW PEARSON - TECH WRITER, FLEET MANAGEMENT SYSTEMS ADVOCATE AND CHAIN OF RESPONSIBILITY EXPERT
LAST UPDATE 18 APRIL 2021
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